How to Define your Information Governance Goals and Processes?

All companies without exception must now manage a large volume of information. This task can be complicated, especially since it is compulsory to comply with the regulations in force. It is therefore of paramount importance to develop a good information governance program. For this purpose, you need to determine your IG goals and processes.

Develop Information Governance Frameworks

First of all, the best solution to elaborate your IG strategy is to use a reliable platform dedicated to Information Governance. Thus, you will find experts who will help you manage your data and make the best of it in compliance with all requirements of the law. On the other hand, developing frameworks is the best way to outline your approach clearly. You will be able to determine information goals and processes more easily and wisely.

The most important thing is to tailor the framework to fit perfectly your company’s needs. To this end, you have to take some parameters into account. At an initial stage, it is necessary to define the scope in order to establish the extent of your IG strategy. It will also help you define your goals of the program, the kind of data to be managed and the staff members entrusted to achieve those goals.

Your IG framework determines the most relevant policies and procedures to the IG program. It encompasses data security, retention and disposal schedules, records management as well as information sharing policies and privacy. Then, you need to specify the roles and responsibilities in order to know the departments and employees who will be in charge of the integration and the implementation of the information governance.

Finally, it is necessary to define how the company and the staff will manage specific data. Relevant sections which clearly specify compliance, protection of personal information, acceptable types of content, how information is shared, and how data is archived and stored should be included in the framework.

Establish the Policies for Sharing Information with Third Parties

The company also shares information with external actors such as partners, stakeholders and suppliers. It is then important to define policies and procedures for sharing information with them. Be clear on how your information governance program process impacts contractual obligations. Then, you have to ensure that you and the third parties involved are on the same page. If all this seems complicated to you, you can seek help from a company specialized in information governance.